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The UIC Chapter of the State Universities Annuitants Association (SUAA)

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CONSTITUTION

 

ARTICLE I: NAME AND PURPOSE

Section 1. This organization shall be known as UIC SUAA, a Chapter of the State Universities Annuitants Association (Illinois), a Not-for-Profit Organization.

Section 2. The purpose of the Chapter shall be to promote the individual and collective interests and welfare of the members of the Association.


ARTICLE II:
MEMBERS

Section 1. Membership in UIC SUAA is open to all participants in the State Universities Retirement System of Illinois (SURS), including all annuitants (retirees from UIC), their spouses and survivors, and current faculty and staff.

Section 2. Membership in UIC SUAA requires payment of Chapter dues (determined by the Chapter) and State dues (determined by the State Association). Membership in the State Association is available only through active membership in the Chapter.

Section 3. UIC SUAA may designate as "chapter honorary members" individuals who are not members or who otherwise are not eligible for membership, and who have rendered unusual and outstanding service to the Chapter or to UIC. Chapter honorary members may enjoy benefits and privileges of the Chapter as the Chapter may direct, but shall not pay dues and not serve as representatives to the State Association. Such honorary membership may be in perpetuity or for a specific term, as the Chapter may direct.

Should the service of a chapter honorary member or other recognized person be of such a nature as to benefit significantly the Association as a whole, the Chapter may submit his/her name to the State Awards Committee for possible State recognition.

Section 4. UIC SUAA may accept for regular membership a SURS annuitant or annuitant survivor not associated with UIC who, because of local residence, would prefer membership in the UIC Chapter.


ARTICLE III: OFFICERS

Section 1. The officers of the Chapter shall be a President, an immediate Past President, a Vice President, a Second Vice President, a Secretary, and a Treasurer. These officers shall also serve as officers of the Board of Directors and shall perform the duties prescribed by the Bylaws and by the parliamentary authority adopted by the Chapter.

Section 2. The President, Vice President, Second Vice President, Secretary, Treasurer, and three Directors-at-Large shall be elected by ballot for two-year terms. The President, Second Vice President, Treasurer, and one Director-at-Large shall be elected in odd numbered years, and the Vice President, Secretary, and two Directors-at-Large shall be elected in even numbered years. The term of office of the officers shall begin at the close of the Annual Assembly at which they are elected. The election of officers shall be on the agenda of the Annual Assembly. Upon completion of his/her term of office, the President shall become the immediate Past President and serves in that capacity until the President completes his/her term and becomes immediate Past President.

Section 3. No member shall hold more than one elected office at a time.

Section 4. At least 60 days prior to the Annual Assembly, the President, with the advice and consent of the Board of Directors, shall appoint a Nominating Committee. This Committee shall select candidates from both the academic and nonacademic areas for positions to be filled and present the names to the membership at the Annual Assembly of the Chapter. Nominations may also be made from the floor with the prior consent of the nominees. An officer shall be elected by a majority vote of members present.

Section 5. Should the office of the President become vacant during the term, the Vice President shall assume the presidency until the next Annual Assembly. The Assembly shall then fill the vacancy by election for the balance of the term. Should the Vice President, Second Vice President, Secretary, Treasurer, immediate Past President, or a Director-at-Large vacate his/her office before their term is completed, the President, with the advice and consent of the Board of Directors, shall fill the position by appointing an ad hoc nominating committee which shall present candidate(s) for election by the Board of Directors at their next scheduled meeting. The elected officers shall serve out the remainder of the term.

Section 6. The responsibilities of the officers shall include, but not be limited to the following:

1. President:

  1. The President shall prepare the agendas and preside at meetings of the Board of Directors and of the Annual Assembly.
  2. The President shall appoint chairs and members of standing, special, and ad hoc committees with the advice and consent of the Board of Directors.
  3. The President shall provide regular reports on the activities of the Chapter to the membership of the Chapter.
  4. The President or a designated representative shall serve as the official representative and spokesperson for the Chapter in all relations with the State Association, other organizations, and agencies.

2. Vice President:

  1. The Vice President shall provide advice and guidance for the Standing Committees.
  2. The Vice President shall fulfill the obligations of the President when the President is unavailable.

3. Second Vice President:

  1. The Second Vice President shall provide advice and guidance on all Chapter activities that are external to the UIC campus.

4. Secretary:

  1. The Secretary shall take minutes of meetings of the Board of Directors and of the Chapter, and shall seek approval of such minutes at subsequent meetings of said groups.
  2. The Secretary shall prepare and communicate correspondence of the Chapter, at the request of officers or members of the Board of Directors.
  3. The Secretary shall maintain the archives of the Chapter and shall give advice and counsel to the Board regarding files retention and historical records preservation.

5. Treasurer:

  1. The Treasurer shall maintain the financial records of the Chapter.
  2. The Treasurer shall collect monies assessed for Chapter activities and deposit said monies in Chapter accounts. If any membership dues are collected, such dues shall be forwarded to the State Association.
  3. The Treasurer shall pay all outstanding bills of the Chapter, as approved by the officers or the Board of Directors.
  4. The Treasurer shall provide regular reports on the financial status of the Chapter to the Board of Directors.
  5. The Treasurer shall prepare and provide the financial records of the Chapter for the annual audit of the Chapter.
  6. The Treasurer shall prepare and provide an annual financial report to the Annual Assembly.

ARTICLE IV: BOARD OF DIRECTORS

Section 1. The Chapter shall be governed by a Board of Directors made up of the elected officers, the immediate Past President, the chairs of the Standing Committees, and three Directors-at-Large.

Section 2. A majority of the membership of the Board of Directors shall constitute a quorum for the transaction of business at any regular or special meeting.

Section 3. Meetings of the Board of Directors, except for considerations relating to employed personnel, shall be open to the public.

Section 4. The President shall prepare an agenda for each meeting. The agenda shall be distributed to the members of the Board of Directors at least two weeks prior to the meeting. Any Board member may submit agenda items prior to its being printed for distribution. Additions to the agenda may be presented from the floor of the meeting with the approval of two-thirds of the Board members in session.

Section 5. The responsibilities of the Board of Directors shall include, but not be limited to, the initiation, supervision and/or approval of the following:

  1. Approving the appointments by the President of the chairpersons of the Standing Committees and advising the President on all other appointments
  2. Determining the annual Chapter dues
  3. Adopting Bylaws to govern Its day-to-day operations
  4. Proposing amendments to the Constitution or Bylaws

 

ARTICLE V: COMMITTEES

Section 1. The Board of Directors shall designate Standing Committees needed for the activities of the Chapter.

Section 2. The President shall make appointments to the Standing Committees and may make appointments to special and ad hoc committees. The President shall seek the advice and consent of the Board on all such appointments.

Section 3. The President shall be an ex officio member of all committees except the Nominating Committee.

 

ARTICLE VI: ANNUAL ASSEMBLY

Section 1. An Annual Assembly of the Chapter shall be held in the Spring of each year at such time and place as the Board of Directors shall determine. The Assembly shall be open to all members of the Chapter.

Section 2. The President shall prepare an agenda which shall be distributed to the Chapter officers two weeks prior to the Annual Assembly.

Section 3. Additions to the agenda may be presented from the floor of the Assembly.

Section 4. The agenda for the Annual Assembly shall include, but not be limited to, the election of officers, including members-at-large of the Board of Directors, amendments to the Constitution, and annual reports by the President, Treasurer, and the Chairs of Standing Committees. Members present shall have the opportunity to express ideas on matters concerning the welfare of annuitants and survivors. The Board of Directors shall give such ideas and suggestions full consideration.

Section 5. Other meetings of the Chapter may be called by the Board of Directors or by petition signed by not fewer than 20 active members of the Chapter.

Section 6. All members of the Chapter may attend all Chapter meetings.

 

ARTICLE VII: FINANCES

Section 1. Annual dues, which shall include membership in both UIC SUAA and the State Universities Annuitants Association, shall be determined annually by the Board of Directors. Life Members are considered paid Life Members of the UIC Chapter only and must pay the assessed State dues each year to be considered paid members of the State Association for that year.

Section 2. The Chapter may receive special donations.

Section 3. The Board of Directors shall have the power to disburse Chapter funds for the purposes of the Chapter.

Section 4. The financial records of the Treasurer shall be audited annually by a special committee immediately after the end of the fiscal year. A report of the audit will be presented at the Fall meeting of the Chapter.

Section 5. If State dues are collected by the Chapter Treasurer, they shall be forwarded to the State SUAA Treasurer on a schedule that shall be determined by the State SUAA Executive Committee.

 

ARTICLE VIII: PARTICIPATION IN THE STATE ASSOCIATION

Section 1. The SUAA Constitution stipulates that each Chapter is entitled to two directors to serve on the State SUAA Board of Directors. Chapters with more than 400 regular paid members are entitled to a third director and an additional director for each subsequent 400 paid members.

Section 2. Before each meeting of the State Board, the Chapter President, with the advice and consent of the Board of Directors, shall designate individuals to serve as State Directors at the meeting. When membership in the Chapter exceeds 400, or a multiple of that figure, the additional Director(s) shall be certified before the next State SUAA Board of Directors meeting.

Section 3. All certified members of the UIC Chapter may, at their own expense, attend the annual meeting of the State SUAA and may participate in discussions, but will not be privileged to vote.

 

ARTICLE IX: AMENDMENT OF THE CONSTITUTION

Section 1. Amendments to the Constitution may be proposed by the Board of Directors or by petition signed by not fewer than 15 members of UIC SUAA. Amendments shall be presented for consideration and action at the Annual Assembly. Notice of the proposed amendment(s) shall be in the hands of the Board of Directors at least two weeks prior to the meeting at which approval will be sought.

Section 2. A proposed amendment shall become effective immediately following approval unless otherwise specified.

Section 3. A two-thirds majority of those present and voting shall be required for the passage of an amendment.

 

ARTICLE X: PARLIAMENTARY AUTHORITY

The rules contained in the current edition of Robert's Rules of Order Newly Revised shall be accepted Parliamentary Authority for the Chapter.

Amended version adopted: April 24, 2014


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